DATA PROTECTION NOTICE

1. INTRODUCTION

Myriade NV, which has its registered office at Drongenstationstraat 61, 9031 Drongen, Belgium and has been entered in the Crossroads Bank for Enterprises under enterprise number BE0425.801.294, attaches great importance to the safe, transparent and confidential collection and processing of your personal data. In particular, we want to protect the data of, for example, our customers, sub-contractors and suppliers against matter such as loss, leaks, errors, incorrect access or illegitimate processing.

We want to use this Data Protection Notice to inform you of the collection and processing of your personal data.

We request that you carefully read this Data Protection Notice, in view of the fact that it contains essential information about how your personal data are processed and why.

By communicating your personal data, you expressly declare that you have taken due note of this Data Protection Notice and that you expressly agree with it, as well as with the processing as such.

2. SCOPE

This Data Protection Notice applies to all services that we provide and, in general, to all the activities that we perform.

3. DATA CONTROLLER AND HIS, HER OR ITS OBLIGATIONS

Myriade  NV, which has its registered office at Drongenstationstraat 61, 9031 Drongen, Belgium and enterprise number BE0425.801.294, is the controller of your personal data.

In collecting and processing your personal data, we duly respect the Belgian regulations on personal data protection, as well as the General Data Protection Regulation (“GDPR”) from the moment it took effect on 25 May 2018.

4. PERSONAL DATA

Depending on your activities and your relationship with our company, you communicate the following personal data to us: your identity and contact data (name, form of address, address, email address, telephone and mobile phone number).

It may be that you provide us with additional data for certain specific statutory obligations (electronic attendance registration, 30bis-declaration of works), to register your attendance (such as e-ID data, Limosa number and Dimona list).

We will kindly point out to you that you bear the responsibility for all data with which you provide us and that we trust to be correct. We request you to notify us by return email if your data are no longer up to date.

You are not obliged to communicate your personal data, but you should understand that providing certain services or cooperating with you becomes impossible if you do not consent to data collection and processing.

5. PROCESSING PURPOSES AND LEGAL BASIS

Customer data

We collect and process the identity and contact data of our customers and principals, their personnel, workers, persons they engage and other useful contacts within the scope of our service provision and our activities. The purposes for such processing are the execution of agreements with our customers, customer management, accounting and direct marketing activities such as the dispatch of promotional or commercial information. The legal basis is the execution of the agreement, the fulfillment of statutory and regulatory obligations (such as the 30-bis report on works, for example) and/or our legitimate interest.

Data of suppliers and sub-contractors

We collect and process the identity and contact data of our suppliers and sub-contractors, as well as of any (sub-)contractor(s), their personnel, workers, persons they engage and other useful contacts. The purposes of such processing are the execution of this agreement, the management of the suppliers/sub-contractors, accounting and direct marketing activities such as the dispatch of promotional or commercial information. The legal basis is the execution of the agreement, the fulfillment of statutory and regulatory obligations (such as the mandatory electronic attendance registration, the 30-bis report on works, the attendance list or other obligations for public contracts, etc.) and/or our company’s legitimate interest (such as for direct marketing). The e-ID data or the Limosa number are also processed for the electronic attendance registration where appropriate. Consent, which can also be withdrawn at any point in time, will always be requested for direct marketing activities by email (such as a newsletter or invitation to events).

Staff data

We process our employees’ personal data within the scope of our staff management and payroll administrative services. Having due regard to its special nature, such processing is regulated in more detail in a Data Protection Policy for employees.

Other data

In addition to data of customers, suppliers/sub-contractors and staff, we also process personal data of other persons, such as possible new customers/ prospective customers, useful contacts in our sector, network contacts, contacts of experts, etc. The purposes of such processing are in the interests of our activities, direct marketing and public relations. The legal basis is our legitimate interest or, in some cases, the execution of an agreement.

6. PROCESSING DURATION

We store and process the personal data for a period that is essential within the scope of the purposes of the processing and within the scope of the relationship (which may or may not be contractual) that we have with you.

Customer data and data of suppliers or sub-contractors will in any event be removed from our systems after a period of ten years after the agreement or project has expired, except with regard to those personal data that we must store for longer, based on specific legislation or in the case of a pending dispute for which the personal data are still necessary.

7. RIGHTS

In accordance with and subject to the conditions of the Belgian privacy legislation and the provisions of the General Data Protection Regulation, we notify you that you have the following rights at your disposal:

 Right to access and perusal: you have the right, free of charge, to take due note of the data that we have on you and to check what these are used for.

• Right to rectification: you have the right to procure rectification (correction) of your incorrect personal data, as well as to complete incomplete personal data.
• Right to data erasure or restriction: you have the right to request us to erase your personal data or to restrict the processing thereof in the circumstances and subject to the conditions provided by the General Data Protection Regulation. We can refuse the data erasure or restriction of any personal data that are necessary for us to execute a statutory obligation, for the execution of the agreement or for our legitimate interest, for as long as such data are necessary for the purposes for which they were collected.
• Right to data portability: you have the right to obtain the personal data that you have provided to us in a structured, commonly used and machine-readable format. You have the right to transmit such data to another controller.
• Right to object: you have the right to object to the processing of your personal data due to serious and legitimate reasons. However, please duly consider the fact that you cannot object to the processing of personal data that are necessary for us to execute a statutory obligation, for the execution of the agreement or for our legitimate interest, for as long as such data are necessary for the purposes for which they were collected.
• Right of withdrawal of the consent: If the processing of the personal data is based on prior consent, you have the right to withdraw such consent. Such personal data will then only still be processed if we have another legal basis to do so.
• Automatic decisions and profiling: we confirm that the processing of the personal data does not include any profiling and that you cannot be subjected to fully automated decisions.

You can exercise the above-mentioned rights by addressing Myriade NV. The contact person for this is: Mr. Jan Meeremans, and his telephone number +32 9 226 60 29.

We make every effort to handle your personal data carefully and legitimately in accordance with the applicable regulations. If you are nonetheless of the opinion that your rights have been violated, and your concerns are not being taken seriously in our company, you are free to file a complaint with:

Data Protection Authority

Drukpersstraat 35, 1000 Brussels

Tel. 02 274 48 00

Fax. 02 274 48 35

Email: contact@apd-gba.be

In addition, you can file a case with a court if you are of the opinion that you have suffered damage pursuant to the processing of your personal data.

8. TRANSMISSION TO THIRD PARTIES

Certain personal data that we collect will be transmitted to and possibly processed by third-party service providers, such as our IT supplier, accountant, chartered accountant, customers (such as Proximus and Telenet), as well as by the government (for example, in the 30bis report on works, the electronic attendance registration or in tenders for public contracts).

It may be that one or more of the above-mentioned third parties is or are located outside the European Economic Area (“EEA”). However, personal data will only be sent to third countries having an appropriate protection level.

The employees, managers and/or representatives of the above-mentioned service providers or institutions and the specialized service providers whom they appoint must duly respect the confidential nature of your personal data and can only use such data for the purposes within the scope of which they were provided.

If necessary, your personal data can be transmitted to other third parties. This may be the case where we are fully or partially reorganized, our activities are transferred or if we are declared bankrupt, for example. It may also be that personal data must be transmitted pursuant to a judicial order or to comply with a certain statutory obligation. In that case, we will make reasonable efforts to notify you of such communication to other third parties in advance. However, you will admit and understand that there are certain circumstances where it is not always technically or commercially viable to do so or where statutory restrictions may apply.

Under no circumstances will we sell your personal data or make them commercially available to direct marketing agencies or similar service providers unless you have given your consent in advance.

9. TECHNICAL AND ORGANISATIONAL MEASURES

We take the necessary technical and organisational measures to process your personal data in accordance with an adequate security level and to protect them against destruction, loss, fraud, change, access by unauthorized persons or notification by mistake to third parties, as well as any other unauthorized processing of such data.

Under no circumstances can Myriade NV be regarded liable for any direct or indirect damage arising from a third party’s incorrect or unlawful use of the personal data.

10. ACCESS BY THIRD PARTIES

We grant our employees, workers and persons we engage access to your personal data with a view to processing such data. We guarantee a similar protection level by making contractual obligations similar to this Data Protection Notice enforceable against such employees, workers and persons we engage.

11. DO YOU HAVE ANY QUESTIONS?

If you still have any further questions or comments relating to the collection and processing of your personal data after you have read this Data Protection Notice, please contact Myriade NV by addressing Jan Meeremans, either by post, at: Myriade NV, Attn Jan Meeremans, Drongenstationstraat 61, 9031 Drongen, Belgium or by email at Myriade's mail address.

Last Modified 11/01/2021

COOKIE STATEMENT

1. Cookies

Cookies are small data or text files tha t websites and applications put on your local computer. Such cookies can have various purposes: there are technical cookies (to keep a record of language settings, for example), session cookies (temporary cookies that expire after one session) and tracking cookies (cookies that follow your behavior on the internet to be able to offer you a more optimal user experience in that way).

The Belgian Act on Electronic Communication of 13 June 2005 contains a few provisions on cookies and how they are used on websites. The Act is a transposition of the European e-Privacy Directive, which means that cookie legislation can be implemented differently in other European Member States.

Myriade NV is established in Belgium and therefore follows the Belgian legislation regarding cookies.

2. Purpose and importance of cookies

Myriade NV wants to inform every visitor to the platform and/or website as well as possible about his or her rights under the Belgian legislation on cookies and on which cookies Myriade NV uses. By using the platform/website, visitors agree with the use of cookies. Cookies help Myriade NV to optimize your visit to the platform/website, to remember technical choices (e.g. language choice, newsletter, etc.) and to show you more relevant services and anything it has on offer for you.

It is advisable that you keep the technical settings for cookies switched on if you wish to consult the Myriade NV platform/website. Myriade NV cannot guarantee a smooth and problem-free visit to the platform/website if cookies have been disabled. If you prefer not to have the cookies, you, the visitor, are free to disable them.

We use cookies to improve your visit to our platform/website. The cookies that we use are secure. The information that we collect with the aid of cookies helps us identify any errors or enables us to show you specific services that we think could be important to you.

3. Types of cookies used by Myriade NV

We distinguish the following types of cookies, depending on their purposes:

Essential/Strictly necessary cookies:

These cookies are necessary to allow the platform/website to function and cannot be disabled in our systems. They are mostly only set in response to actions that you have already taken, such as setting your privacy preferences, logging in or completing forms. We need them to communicate properly and they facilitate navigation (such as returning to a previous page, etc.).

Non-essential cookies:

These cookies are not necessary per se to make the platform/website function, but they do help us to provide an improved and personalized website.

Functional cookies

These cookies enable the platform/website to offer improved functionality and personalization. They can be set either by us or by external providers whose services we have added to our pages.

Analytical cookies

These cookies enable us to keep a record of visits and traffic, so that we can measure and improve the performance of our platform/website. They help us to find out which pages are the most or the least popular and how visitors move around on the platform/website.

Targeting / advertising cookies:

Our advertising partners can set these cookies through our platform/website. Such companies can use them to compose a profile of your interests and show you relevant advertisements on other websites.

On the one hand, we use our own cookies and, on the other, we use those of carefully selected partners with whom we collaborate and who advertise our services on their website.

First-party Cookies:

Domain name: www.myriade.be

Third-party cookies:

Domain name: www.myriade.be

Please take due note of our Data Protection Notice for more information on personal data processing by Myriade nv. 

4. Cookie management

Most cookies disappear after you have closed your browser, whereas others remain there for anything between a few days and a few years. You have the option of removing all cookies via your browser at any point in time.

5. Visitors’ rights

In view of the fact that cookies can form part of personal data processing, you, as data subject, are entitled to legitimate and secure personal data processing. As data subject, you can exercise the following rights:

Right to object: One can object to personal data processing for a substantially important and legitimate reason.

Right to access: Any data subject who proves his or her identity has the right to access the information about whether or not his or her personal data are being processed and the purpose of such processing, the categories of data to which such processing relates and the categories of recipients to whom the data are provided.

Right to rectification: Inaccurate or incomplete personal data can be rectified or even erased at the data subject’s request.

Such rights must be exercised in accordance with the conditions as they are laid down in our Privacy Statement. You will also find more information on visitors’ rights in the Privacy Statement. If you still have any questions or remarks on cookies after having read this Cookie Statement, you can always contact us via our email address.

We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services. 

Last Modified 11/01/2021

We also use a tool called “Google Analytics” to collect information about your use of the Site. Google Analytics collects information such as how often users access the Site, what pages they visit when they do so, etc. We use the information we get from Google Analytics only to improve our Site and services. Google Analytics collects the IP address assigned to you on the date you visit sites, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted by the Google Analytics Terms of Service and the Google Privacy Policy.

Transfer of data outside the EEA 

Please note that some data recipients may be located outside the EEA. In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements ensuring an adequate level of data protection.